Proposals for membership may only be made by a FULL member of at least 3 year’s standing, with the support of two FULL members of at least 3 year’s standing (one of whom must second the proposal) and to each of whom the candidate must have been known personally for at least 3 months, together with seven FULL members of 2 year’s standing or more. The Proposer, Seconder and supporters should complete the form as required and hand it to the Club Secretary. A list of prospective candidates will be posted on the Club Notice board for the information of all Club Members.
The form will in due course be presented to the Membership Committee and subject to the Concurrence of the main Committee, the Proposer and candidate(s) will be interviewed by the Membership Committee. At this stage they will be asked for any information the Committee considers relevant.
If the proposal is approved, the Committee will recommend that a Balloting Card be issued so that the candidate(s) can meet Committee members and obtain the required signatures.
If, however, the Committee feels that a proposal is unlikely to succeed, the Proposer will be offered the opportunity to withdraw the application.
The completed Balloting Card must be returned to the Club Secretary within One month of its issue. Failure to do this may result in the application being withdrawn or deferred. The card must remain in the possession of the Proposer or Seconder, who should accompany the candidate(s) when signatures are being collected.
The candidate(s) should not have possession of the card nor should they be permitted to obtain signatures on their own. The application will be balloted for by a meeting of the full Committee and if approved, the new member will be required to pay all fees in full before he can use the facilities of the Club and enjoy reciprocating rights. If the fees remain unpaid one month from the time membership is offered, the invitation will be withdrawn. Members of the Committee normally try to be available at the Club on Thursdays between 6.30 p.m. and 8.00 p.m. to meet prospective members and sign Balloting Cards. A minimum of seven Committee signatures are required before it is returned
The Proposer or Seconder is responsible for the signing-in and the conduct of the candidate(s). There is no restriction on the number of times a candidate may be signed-in during the period of completion of the Balloting Card, and it is recommended that the Proposer or Seconder accompany the candidate and spouse if relevant to the Club every Thursday evening until the date of the ballot (even if the necessary signatures have already been obtained) so as to introduce the candidate to as many members of the Club and Committee as possible, in order that a broad-based opinion of suitability for membership A person living or working in Eldoret who is not a member and who has not received a Balloting Card is entitled to be signed into the Club as a guest only ONCE per month. The signing-in must be completed by the member making the introduction, not by the guest, and guests must be accompanied by their host at all times while on the Club premises. Guests are not allowed to make purchases in the Club
No member may proposes or second more than two candidates in any one calendar year, and a husband and wife may not propose, second or support the same candidate. It is also recommended that supporters sign no more than five or six application forms during the same period. Any queries may be referred to the Secretary or to the Chairman of the Membership Sub-Committee.
The Member introducing the guest shall enter the name of the guest and other particulars required in the book provided for the purpose. Failure to comply with this Rule renders the member at fault liable to the fine prescribed in the By-Laws. The Member introducing a guest shall be personally responsible for his/her conduct while on the premises of the Club and shall pay all dues required by the Club in respect of such guest.
The Committee shall be empowered to restrict the privilege of the introduction of guests at any time. Accounts – Members’ Accounts shall be made up at the end of each month and payment shall be due by the last day of the following month. If at the end of such following month a member’s remains unpaid a reminder notifying the amount outstanding and the fact that a surcharge is payable shall be sent by post to the member concerned.
If payment in full of the outstanding account and surcharge is not received within fifteen days from the due date a Registered Letter shall be sent to the member concerned requiring immediate payment of the original outstanding account and surcharge, together with his/her account for the following month and any surcharge thereon as hereinafter provided. Thereafter, in the event that payment in full of the amount required is not received within fifteen days from the date of posting thereof, he/she shall on the expiration of those fifteen days be “Posted” and shall thereupon cease to be a member of the Club.
A member who is “Posted” for a second time within a period of two years from the date of a previous “Posting” shall, on any re-instatement lose all reciprocating privileges for a period of six months. A member who is “Posted” for a third time within a period of two years from the date of a previous “Posting” shall not be entitled to re-instatement. One can get Club Rules and By-Laws book from the club at Ksh.50.00